Privacy Policy
Last updated October 2, 2026
The Northwest Austin Rotary Club (“we”, “us” or “the Club”) runs this fruit fundraiser once a year and operates rotarianfruit.org. This page explains what we collect when you order, why we collect it, who can see it, and how to ask us to delete it. We have tried to write it plainly rather than legally.
What we collect
When you place an order:
- Your name, and a company name if you give one
- Your email address and phone number
- Your delivery address
- What you ordered, what you paid, and any note you added
- Which Rotarian you bought from
If you are a Rotarian selling fruit: your name, email address, phone number, and your sales for the season.
Card payments
We do not receive or store your full card number on our systems. Card payments are processed by Square. Square receives the payment information needed to process your transaction, and tells us whether the payment succeeded, the amount, and a reference number. If you pay by cash or check, there is no card involved at all.
Why we collect it
- To deliver your fruit to the right address
- To send your receipt and let you know when delivery is coming
- To credit the sale to the Rotarian who made it
- To keep the club's financial records
We do not sell your information, and we do not share it for anyone else's marketing.
Who can see it
The Rotarian who took your order can see your contact and delivery details, because they are the person delivering to you. Club administrators can see all orders, because someone has to run the fundraiser and reconcile the money.
How we protect your information
We take reasonable technical and administrative measures to protect the information we keep. Access to customer and sales information is limited to the Rotarians and club administrators who need it to run the fundraiser.
Services we use
Running the sale means a handful of outside services necessarily touch some of this information:
- Square — processes card payments
- hCaptcha — protects our checkout and donation forms from automated abuse. To tell people from automated traffic it may process technical and interaction information such as your IP address, details of your browser and device, and how you interact with the page
- Google Looker Studio — used for the Club's sales reporting. Reports use information about what was sold, for how much, by which Rotarian, and the city, state and ZIP code of the delivery address. They do not include customers' names, email addresses, phone numbers or street addresses
- Google Workspace — provides the Club's email service. It processes the email addresses and message contents needed to send you order and delivery emails
- Umami — website analytics, which we host ourselves on our own server. It does not use cookies and does not track you across other websites
Cookies
We do not use advertising cookies, or cookies that track you across other websites. The site uses cookies and similar technologies that are necessary for it to work: the shopping cart, Rotarian sign-in, form security, and protection against fraud and automated traffic (which includes hCaptcha, above). Our analytics service, Umami, which we host ourselves, does not use cookies.
How long we keep it
We keep each order and its payment record for seven years from the date of the order. That is the Club's own record-keeping period. After that the order is no longer tied to your name. What is left is an anonymous sales figure: what was sold and for how much.
Three years after an order, we remove the delivery address, phone number and notes that go with it. Your name, and the record of what you bought and what you paid, stay with the order until its seven years are up, as does any dedication you gave with a donation.
The contact details we hold for you — your email address, phone number and address — are removed three years after your most recent order, unless you ask us to remove them sooner.
Asking us to delete your information
Email fruit@nwaustinrotary.org and ask. We will remove your email address, phone number, delivery address and order notes, and confirm when it is done.
We keep your name and the record of each transaction — what was bought and what was paid — until that order's seven years are up, because the Club has to be able to account for its money. That record does not need your address or phone number attached to it.
You can also just ask us what we hold about you, and we will tell you.
Children
This site is meant for adults buying fruit. We do not knowingly collect information from children.
Changes to this policy
If we change how we handle your information, we will update this page and change the date at the top.
Contact
Privacy questions or requests: fruit@nwaustinrotary.org
General questions about the fruit sale: info@rotarianfruit.org
By mail: Northwest Austin Rotary Club, PO Box 200307, Austin, TX 78720-0307
Back to Home